Privacy Policy for Sustainable Wales
Last Updated: 10 July 2026 Charity Registration Number: 1200330
1. Introduction
This Privacy Policy governs how Sustainable Wales collects, uses, maintains, and discloses information collected from users ("Users") of the sustainablewales.org.uk website ("Site"). We are committed to protecting your privacy and ensuring your personal data is handled in accordance with the UK GDPR and the Data Protection Act 2018.
2. Information We Collect
We collect information to provide our services and improve your experience.
Personal Identification Information: We collect this only when you voluntarily submit it (e.g., newsletter sign-ups, event registrations, or direct inquiries). This may include your name, email address, and phone number.
Non-Personal Identification Information: We collect technical data whenever you interact with our Site, including browser type, device type, operating system, and IP address, to monitor site performance and security.
3. Legal Basis for Processing
We process personal data only when we have a legal basis to do so, specifically:
Consent: Where you have explicitly provided consent (e.g., subscribing to our newsletter).
Legitimate Interests: Where processing is necessary for our operational requirements, provided it does not override your data protection rights.
Legal Obligation: Where processing is necessary to comply with statutory requirements.
4. How We Use Collected Information
Sustainable Wales uses your information to:
Provide requested services: Administering newsletters, events, or inquiries.
Improve the Site: Analysing user behaviour to enhance functionality and content.
Communication: Sending updates about our charitable activities (subject to your opt-in consent).
5. Data Protection and Security
We adopt robust data collection, storage, and processing practices, along with appropriate technical and organisational security measures, to protect against unauthorised access, alteration, disclosure, or destruction of your personal data.
6. Sharing Your Personal Information
We do not sell, trade, or rent personal identification information. We may share data with third-party service providers (e.g., email marketing platforms) only to perform functions on our behalf. These providers are contractually obligated to maintain the confidentiality and security of your data.
7. Your Rights
Under the UK GDPR, you have the following rights:
Right to Access: Request a copy of the personal data we hold about you.
Right to Rectification: Request that we correct inaccurate data.
Right to Erasure: Request that we delete your data under certain circumstances.
Right to Restrict/Object: Object to the processing of your data.
Right to Withdraw Consent: You may withdraw your consent for marketing communications at any time by using the "unsubscribe" link in our emails or contacting us directly.
8. Cookies
Our Site may use "cookies" to enhance user experience. You can choose to set your web browser to refuse cookies or alert you when cookies are being sent. Note that some parts of the Site may not function correctly if cookies are disabled.
9. Third-Party Websites
Our Site may contain links to external partners or sponsors. We do not control these websites and are not responsible for their privacy practices. We encourage you to read the privacy policies of any site you visit.
10. Data Retention
We will retain your personal information only for as long as is necessary to fulfill the purposes for which it was collected, or to comply with legal, accounting, or reporting requirements.
11. Changes to This Privacy Policy
Sustainable Wales reserves the right to update this policy at any time. We will revise the "Last Updated" date at the top of this document. Continued use of the Site following any changes signifies your acceptance of those changes.
12. Contacting Us
If you have questions regarding this policy or wish to exercise your data rights, please contact:
Sustainable Wales 4 / 5 James Street, Porthcawl, CF36 3BG Tel: 01656 783962 Email: info@sustainablewales.org.uk